Publishing an article in a reputed academic journal is no mean feat. From the initial grant proposal, through to writing the paper, formatting it to meet journal guidelines and then waiting for peer review to be complete, a huge amount of time and work is required. And that’s assuming you’re accepted first time!
Once your article finally makes it into the journal, you naturally want to share it with everyone, but navigating the different rules around article sharing can be a bit of a challenge. Is it Green or Gold OA? What even is the difference? Do the rules differ depending on how I want to use it?
Here to help is our simple overview of how to share your article after it is published in a SAGE journal.
Green Open Access
Most SAGE journals are published under SAGE’s Green Open Access policy, meaning that, as an author, you can re-use your article in a number of ways. This table lays out our policy regarding the most common re-use requests.
In case you were wondering what is meant by ‘Institution repositories’:
Whilst SAGE won’t provide you with a neatly formatted PDF of the earlier article versions, you may update your original or accepted version (as appropriate) to reflect any substantive changes during review or production, and then convert that to a PDF to upload to your department website or institutional repository.
The corresponding author will receive an automated email from SAGE Production when the article is published, containing a re-useable link, or e-print. This is a free-access link to your published article that you can share with colleagues or students and use for teaching etc. (see “Final, Published Version” uses in the above table).
It’s not for public sharing (e.g. social media etc.), but you can send it to individuals via personal messages.
And just to clarify about the Green OA embargo:
Most Green OA titles have a 12-24 month embargo period (from the date of publication), after which you can arrange for the accepted version of the article to be made publicly available on any repository or database. (It’s useful to note that some repositories will allow you to deposit your article with the option to delay its publication until the embargo ends.)
** It’s important to remember that, wherever you post a version of the paper, you should include the citation for the SAGE published work (Author(s), Article Title, Journal Title (Journal Volume Number and Issue Number) pp. xx-xx. Copyright © [year] (Copyright Holder). Reprinted by permission of SAGE Publications.) We also recommend including a link to the published DOI.**
Gold Open Access
SAGE publishes a large number of fully open access (Gold OA) journals. The content in these journals is published with a Creative Commons license, meaning the article can be copied, re-used, adapted or distributed (for non-commercial use) without permission as long as the original article is fully cited. For more information visit our “Re-using Open Access Content” page.
Now that’s taken care of, here are a few top tips for promoting your article:
Increase your discoverability through search engine optimization (so your article appears at the top of an internet search):
- Use key words in your title and abstract
- Use headings with key words
- Link to your article (from your department site, email signature, social media etc)
- Include figure captions/legends
- Include your ORCID ID
Share your article
- Post a link to the article on Social Media, your institution page or in your email signature
- Present your work to people directly at conferences and meetings
- Share your work on a researcher community platform like KUDOS
- Consider press coverage for significant research – SAGE can help with this
You can monitor your article performance via the journal site which tracks your article’s impact using Altmetrics as well as keeping a record of your citations and downloads.